Resources
QHSE Risk Management Software to Identify, Assess and Control Risk
A risk register offers little reassurance if assessments differ between departments or agreed actions are never followed up. Quality and QHSE leaders need to know which risks deserve attention, who is responsible for the controls and whether circumstances have changed. Icologiq Elements supports a structured risk management process, from identifying hazards and carrying out a risk assessment to prioritizing measures, assigning actions and reviewing their status. This helps teams make more consistent decisions across activities and sites, rather than managing risks in isolated spreadsheets.
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Risk registers fall out of date
New equipment, suppliers, processes and incidents can change the risk picture. When reassessments are not triggered and documented, risk records may look complete while no longer describing actual conditions.
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Controls without clear ownership
An assessment may identify critical risks without making it clear who maintains the controls or when they should be reviewed. Actions remain open and mitigation measures can gradually become disconnected from daily operations.
Fragmented risk assessments
Quality, HSE, Operations and project teams may maintain separate registers and scoring approaches. Leadership lacks a consistent view of significant risks, changing exposure and where resources are most needed.
Key challenges
Where risk management loses its impact
Risk assessments only help when priorities, controls and follow-up reflect the current operation. Maintaining that connection becomes difficult across teams, locations and changing processes.
Review changes in risk status
Reassess risks and document the status of countermeasures as circumstances change, so the risk overview remains useful for decisions and audits.
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Assign mitigating actions
Define the controls or countermeasures to address a risk and make follow-up responsibilities visible across involved teams.
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Assess and prioritize
Evaluate likelihood, impact or other agreed risk criteria, so teams can focus attention on the situations that need it most.
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Identify and register risks
Record risks associated with activities, processes or locations in a consistent way, creating a shared view rather than separate local risk lists.
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How it works
Structure the assessment and follow-up of Quality, safety and operational risks, so the people responsible can compare priorities and keep mitigation activities visible.
From identified risk to ongoing control
These are examples of configurable risk controls. Tell us how you score, review and treat risks, and we can show how Elements can support your approach.
Reassessment and risk reporting
Document reviews, remaining exposure and changes in risk status over time. Give managers better evidence for deciding whether controls need further attention.
Assigned mitigation actions
Link countermeasures and follow-up tasks to the risks they address, with named owners and visible status. Keep risk treatment connected to actual operational work.
Comparable assessment criteria
Apply agreed evaluation criteria and risk scores across assessments. Help Quality and HSE teams prioritize significant risks rather than debating incompatible ratings.
Structured risk registers
Record risk situations by process, location or relevant risk domain using a common structure. Replace scattered lists with a more consistent overview of exposure.
Key capabilities
Bring risk identification, scoring, treatment and review into a consistent management process without losing the context of individual sites or activities.
Make risk assessments comparable and actions accountable
See how Elements Mobile simplifies incident reporting
René Gijsbers
IT Director at VTTI
“The best way to ensure that employees work safely is by giving them control over their own process.”
In practice
How VTTI combines risk oversight with local operational control
Across its international terminals, VTTI needs consistent safety principles without losing sight of local risks and conditions. Risk Management forms part of its Elements QHSE environment, connecting shared governance with the needs of people working on the terminal floor.
Keep relevant obligations in view when assessing risks and defining control measures.
Reassess exposure when investigations reveal failed controls or recurring incidents.
Use risk findings to assess proposed changes and agree on safeguards before they go live.
Better together
Connect risk assessments to everyday decisions
A risk assessment matters when it informs what teams do next. Proposed changes, incident investigations and compliance obligations can all reshape priorities and the controls needed to keep work safe and consistent.
