VTTI, based in the port of Rotterdam, is specialised in the storage and transport of oil. To this end, the organisation has fourteen terminals in all parts of the world - three of which are under construction - and also runs a number of projects. With iCOLOGiQ EQMS, VTTI guarantees that all terminals and projects work according to the same basic principles. In addition, this quality software makes all underlying compliance processes transparent. "The best way to guarantee that employees work safely, is by giving them control over their own process."
Oil & Tanking
Because of the risks involved in the storing and transportation of oil products, organisations in the Oil & Tanking industry have to pay close attention to safety. On large plants, employees must be able to work independently, but under the direction of an adequate management system, in which regulations and rules can easily be consulted digitally and registrations can be recorded digitally as well. With Icologiq Elements, you only automate the things that need to be done and not how they should be done, so that your employees are free to shape their work according to their own insight – within the rules. This way, you can immediately follow up on incidents and near-incidents and you constantly ensure that you meet all requirements in the field of legislation and regulations. This does not endanger the safety of your company and prevents heavy fines.
The central element of our Icologiq Elements platform is an Incident Management System, in which all types of non-conformities can be recorded. The follow-up of these non-conformities is then controlled from a workflow. The working method with this workflow ensures that the right people, who are responsible for handling registrations, are directed at the right time and in the right order.
The workflow also forms the basis for the management reporting on the Incident Management process, so that you as a manager have insight at all times into the status of the follow-up of a specific incident. The data relating to monitoring deadlines, measuring lead times and identifying trends are also recorded via the workflow process. This ensures you can work clearly and efficiently.
When it comes to reporting, Icologiq Elements can put an end to fragmentation, meaning the chaos and confusion that arises as a result of working with separate Excel sheets and local solutions. In Elements, all data is recorded centrally, so that it is easy for you to find. Using the Analytics method, the data is combined and filtered and prepared for storage in a data warehouse. This data warehouse is part of the Corporate Reporting System. From this storage location, the data from Icologiq can also be combined with data from other modules such as ERP, Asset Management, CRM and HR. This provides an overview and peace of mind for you and your employees.
Supporting the all-in-one software platform, Elements has a practical document management system. Via this system you can consult all business-critical documents and forms when you need them. In addition, the system allows you to build files in it, so that you can immediately show an up-to-date file during every audit.
From the start, Icologiq Elements can be used worldwide. The system supports different time zones, currencies and foreign languages. This way, you can immediately implement all previous improvements in the system at all locations, by means of copy-and-paste.
Inspiring case studies about the unlimited possibilities of Icologiq Elements. How leading organisations in their sector apply this platform to digitise and standardise their global processes.
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