VTTI, based in the port of Rotterdam, is specialised in the storage and transport of oil. To this end, the organisation has fourteen terminals in all parts of the world - three of which are under construction - and also runs a number of projects. With iCOLOGiQ EQMS, VTTI guarantees that all terminals and projects work according to the same basic principles. In addition, this quality software makes all underlying compliance processes transparent. "The best way to guarantee that employees work safely, is by giving them control over their own process."
Due to the risks associated with the storage and transport of oil products, it is important that organisations in the Energy industry operate in a safe way. On large plants, employees must be able to work independently, but under the direction of an adequate management system, in which regulations and rules can easily be consulted and registrations can be recorded digitally. With Icologiq Elements, you only automate what needs to be done and not how it needs to be done, so that your employees have the freedom to shape their work within the rules as they see fit. This way, you can immediately follow up incidents and near-incidents and you constantly ensure that you comply with all requirements in the field of legislation and regulations. This ensures the safety of your company and helps you avoid high fines.
An Incident Management System, in which all types of non-conformities can be recorded, forms the basis of our Icologiq Elements platform. The follow-up of these non-conformities is then controlled from a workflow. The working method with this workflow ensures that the right people, who are responsible for processing a registration, are addressed at the right time and in the right order.
In addition, the workflow also forms the basis for the management reporting on the Incident Management process, so that you as a manager have insight into the state of affairs regarding the follow-up of a specific incident at all times. The data on monitoring deadlines, measuring lead times and identifying trends are also recorded via the workflow process, so that you can work clearly and efficiently.
When it comes to reporting, Icologiq Elements can put an end to fragmentation – meaning the chaos and clutter that arises as a result of working with separate Excel sheets and local solutions. In Elements, all data is stored centrally, so that it is easy for you to find. Using the Analytics method, the data is combined and filtered and prepared for storage in a data warehouse. This data warehouse is part of the Corporate Reporting System. From this storage location, the data from Icologiq can also be combined with data from other modules such as ERP, Asset Management, CRM and HR. This provides an overview, leading to peace of mind for you and your employees.
Supporting the all-in-one software platform, Elements has a practical Document Management System. With this system, you can consult all business-critical documents and forms whenever you need them. In addition, the system can be set up in such a way that you can build files in it, so that you can immediately show an up-to-date file with every audit.
Icologiq Elements can be deployed worldwide from the start. The system supports different time zones, currencies and foreign languages. This way, you can implement all previous improvements in the system at all of your company’s locations worldwide, by means of copy-and-paste.
Inspiring case studies about the endless possibilities of Icologiq Elements. How leading organisations in their industry are using this platform to digitise and standardise their global processes.
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